AI Accounts Payable Automation for Small & Medium Businesses

An invoice arrives.
Leveled handles it —
now, a conversation.

Leveled reads every invoice from your AP inbox and pulls out the details with AI-powered OCR. When something's missing, like a PO number or a receipt, it drafts the email for you. You check it, send it, and approve the invoice, all in one thread.

✓ Reads invoices from your inbox ✓ AI drafts vendor emails, you approve ✓ Approve right in the chat
Apex Components · INV-5567.pdf
#payables
Message Leveled…
%
Of invoices matched and cleared without a single click
< sec
From new invoice to a matched answer in the thread
reply
All it takes to approve, right in the thread
-way
Every line checked against the PO and goods receipt
The platform

Your payables team,
in the thread with you.

Leveled turns the whole AP lifecycle into a conversation. An invoice lands, either read from your inbox or uploaded into the chat. Leveled does the capture, the matching and the chasing, then talks you through the one thing that needs a human.

01 · Capture

Every invoice, read from your inbox.

Leveled reads new invoices straight from your AP inbox, or you upload one into the chat. AI-powered OCR pulls out every field and line item, then checks it before it says a word back.

  • ✓ Capture from email and PDF
  • ✓ AI OCR extracts vendor, invoice no., line items & tax
  • ✓ Duplicate and fraud checks on every invoice
  • ✓ Three-way match against PO and goods receipt
02 · Resolve

Missing information, chased for you.

When a PO number is missing or a line doesn't match, Leveled works out what's needed and drafts the email to the vendor or a colleague. You review it and send it, and the reply updates the invoice.

  • ✓ Missing POs, receipts and discrepancies flagged
  • ✓ AI drafts the email, you approve and send
  • ✓ Replies matched back to the invoice
  • ✓ Exceptions explained in plain language
03 · Approve

Decide in one message.

Once everything checks out, Leveled asks for your decision with the invoice, PO and receipt laid out. Reply "approve" and it's done, with every word written to the audit log.

  • ✓ Approve, hold, or partially approve in the thread
  • ✓ Enforced segregation of duties: preparer ≠ approver
  • ✓ Every message attributed, timestamped and kept as the audit trail
How it works

Three messages, start to approved.

MESSAGE 01

The invoice arrives

Leveled reads it straight from your AP inbox, or you upload it into the chat. AI-powered OCR pulls out every field and line item, and it's three-way matched against the PO and goods receipt.

MESSAGE 02

Leveled flags what's missing

If a PO number is missing or a line doesn't match, Leveled explains the problem and drafts the email to the vendor or a colleague. Nothing is sent until you approve it.

MESSAGE 03

You approve in a reply

Once everything checks out, you approve in one message. Segregation of duties is enforced, and the whole exchange, emails included, becomes the audit record.

Inside Leveled

The conversation on the left.
The numbers on the right.

Every thread keeps a live bill beside it. As you talk, you can see what matched, what's waiting on a vendor, and what you're approving. Chat and ledger, never out of sync.

app.leveled.tech / threads / apex-components
Today · 9:42 AM
Apex Components · INV-5567.pdfread from [email protected] · $26,570.00
Captured. 4 line items, no duplicates. There's no PO number, so I've drafted an email asking Apex for it.
JO
Send it.
✉ Sent 9:44 AM · ↩ Apex replied 11:02 AM
Apex confirmed PO-4471. All 4 lines match the PO and goods receipt. Ready for your approval.
Approve $26,570Reject
Bill · Apex Components Ready to approve
INV-5567 · PO-4471Net 30
Aluminum extrusions
qty 200 · matched to GR
$18,400Match
Powder coating
finishing · matched to GR
$3,250Match
Fasteners
qty 1,000 · matched to GR
$4,000Match
Freight & handling
delivered · matched
$920Match
✓Captured from inbox, no duplicates9:42 AM
✓PO missing · email to Apex approved & sent9:44 AM
✓Apex replied with PO-447111:02 AM
✓Three-way matched, 4 of 4 lines11:02 AM
Ready to approve$26,570.00
On the roadmap

What's coming to Leveled next.

Coming soon

Cash outflow forecast

See what you owe and when, based on the invoices waiting to be paid.

Coming soon

Stripe payments

Pay approved invoices through Stripe without leaving Leveled.

Controls & security

A conversation is
the cleanest audit trail.

Because every action happens as a message, the thread is the record: who asked, who approved, what changed, and when. Nothing to reconstruct after the fact, and duties stay separated by design.

✓
Nothing goes out without you
AI drafts every vendor email. You approve and send it.
✓
Segregation of duties
The preparer can never be the approver. Enforced in the thread.
✓
The thread is the log
Every message attributed, timestamped, and immutable.
✓
Duplicate & fraud checks
Repeat invoices and anomalies raised before you reply.
Guides

Learn how AP automation works

Start the thread

Bring us one invoice.
Watch it match itself.

In a 30-minute session, upload a real vendor invoice into a Leveled thread, or point us at your AP inbox. You'll see it captured, matched, and ready to approve before the call is over.

We'll reply within one business day. No spam, ever.